A calm home for your childminding records
Daily diary, observations, contracts, invoices, parent updates — kept organised, private, and Ofsted-ready. Built for UK childminders who'd rather be with the children.
Everything a childminder's day needs
One place for the diary, the records, the parents, the paperwork. Designed to make admin disappear into the background so you can focus on the children.
Daily diary & observations
Quick entries for feeds, naps, nappies, mood and activities. Tag observations to EYFS development areas as you go.
Children profiles
Allergies, medical notes, emergency contacts and photos in one place. Archive children when they leave — never lose the record.
Parent magic-links
Each parent gets a private link to their child's day. Accident records and medical notes go out by email and can be signed online.
Contracts & e-signing
Send a contract by link, parents sign in their browser, audit trail kept on file. No printing, no chasing.
Invoices & recurring schedules
Set a schedule once. Monthly invoices generate themselves; PDF in a tap; track who's paid.
EYFS milestones
Track development across the seven areas. Export a learning journal as a PDF whenever you need it.
See your whole day at a glance
The "Today" view brings together who's signed in, what's on the menu, every diary entry and your full list of children. One screen, the moment you log in, so you can pick up where you left off without hunting for anything.
Every record in one profile
Each child has a single profile pulling together diary, observations, attendance, medical and accident records, contracts, invoices and EYFS milestones. Allergies sit at the top as a clear warning; the collection password (for anyone other than parents collecting) is right there on the same screen — no hunting through folders when somebody's at the door.
EYFS observations, kept lightly
Jot down what you noticed in 30 seconds. Tag the moment against the seven areas of learning. Build a record that grows with the child — and export the whole learning journal as a PDF whenever you need to share it with parents or Ofsted.
Give parents their own private window
Every parent gets a unique link to just their child's day — your branding at the top, today's menu, the diary entries as they build through the day. They never see other children, and there's no app to install or password to manage. Just tap the link.
Records they can sign for, in their pocket
Accident records and medical notes are emailed to parents and signed online with one tap — each acknowledgement timestamped in the audit trail. Attendance, invoices and a downloadable PDF of every bill all sit in the same private link. Ofsted-ready, with no chasing.
Built alongside working childminders
Taylormade Care started as a tool for one childminding setting and has grown to support several UK childminders. We don't sell ads, we don't track your visitors, and we don't share your data with anyone. The records belong to you and your families.
Every feature lands first in a sandbox environment — so by the time it reaches your tenant, it's been used in anger.
Your data, kept properly
- Passwords hashed with bcrypt — never stored in plain text.
- All traffic encrypted with auto-renewing HTTPS.
- Daily server snapshots, kept for seven days.
- Hosted in the EU — GDPR-aligned.
- Full data export available at any time.
Common questions
How long does setup take?
Sign up, confirm your email, add your business details and your first child — most childminders are up and running in under half an hour. Nothing to install or download; you log in through your browser.
Can I add my assistant or colleagues?
Yes. Add staff members from the Staff page with their own login. Managers see everything; staff see the day-to-day records — diary, observations, attendance, medical and accident records — but not contracts, invoices, or sensitive areas like SEN.
Can I email parents from my own address?
Yes. Connect your Gmail or Outlook account in Settings and parent emails go from your real inbox — no clunky "no-reply" address. You can also use any SMTP provider if you'd prefer to keep things separate.
Who owns the data?
You do. Each business's data is isolated from every other; we don't access it for any purpose other than supporting you when you ask.
How do parents access their child's information?
Each parent gets a private magic-link to their child's diary, observations, accident records and policies. They never see other children, and the link is unique to your business.
What happens when a child leaves?
Archive them with one click — the full record stays on file and can be restored later if they come back. Permanent deletion is manager-only and asks you to type the child's name to confirm, so it's hard to do by mistake.
What about SEN and other sensitive records?
SEN records are visible to managers only, with an on-screen reminder that they're special-category personal data. Photos, medical notes and accident records are stored privately within your business and never shared between tenants.
Do I need to register with the ICO?
Yes. Every UK childminder handling parents' and children's personal records needs to be registered with the Information Commissioner's Office as a data controller. We handle your data securely on your behalf, but the ICO registration is yours.
Is it Ofsted-aligned?
Records cover EYFS observations, attendance, medical notes, accidents, contracts, policies and risk assessments. The PDF exports — including the per-child learning journal — are designed to be evidence-ready.
Can I cancel — and get my data out?
Yes, any time. Learning journals, contracts and invoices all export to PDF whenever you need them, and we'll provide a full export of your records before closing your account so nothing is lost.